Healthcare Scheduling Administrator Job at Prometheus Federal Services, Fairfax, VA

TlI3OHJRRmtNbEVzRitydHY2YkxZcklQ
  • Prometheus Federal Services
  • Fairfax, VA

Job Description

Position Summary
Prometheus Federal Services (PFS) is a trusted partner to federal health agencies and is seeking a Healthcare Scheduling Administrator. The candidate will own scheduling and staffing across multiple clinical and non-clinical programs. This role will set standards, make real-time decisions to keep coverage on track, and represent the organization in partnership with internal teams, partners, and clients, and drive measurable improvements in coverage, utilization, and compliance. 

Essential Duties and Responsibilities
  • Develop, execute, and uphold enterprise scheduling and staffing policies and coverage standards for assigned programs.
  • Author and adjust schedules daily/weekly across multiple sites and teams.
  • Make real-time decisions to address callouts, census changes, and credentialing delays.
  • Investigate and resolve timekeeping and scheduling issues, document decisions and resolutions.
  • Coordinate with Onboarding and Credentialing teams to align clearance timelines with staffing needs.
  • Own key metrics (coverage, schedule adherence, utilization, timekeeping) and implement improvements based on results.
  • Prepare and present reports to internal leaders, partners, and government stakeholders as required.
  • Lead or contribute to labor optimization projects (e.g., shift redesign, float pools, cross-training).
Minimum Qualifications
  • Bachelor’s degree in Business, Healthcare Administration, or related field.
  • Minimum four (4) years of workforce scheduling/operations experience (healthcare preferred).
  • Experience in investigating and resolving significant scheduling/timekeeping issues that affect finance, service levels, and compliance.
  • Skill in planning and carrying out major staffing requirements (surge plans, contingency coverage, ramps-up/downs) that materially impact operations and partner/clients' SLAs.
  • Stakeholder management excellence: ability to negotiate operational adjustments with partners/clients and align multiple teams (Operations, Onboarding, Credentialing).
  • Advanced proficiency with scheduling platforms and Excel; strong system orientation and recordkeeping discipline.
  • Clear, concise communication, both written and verbal, with the ability to document decisions and present recommendations to leadership.
  • Strong organization and time-management; able to prioritize independently in a fast-paced environment.
  • Authorized to work in the U.S. indefinitely without sponsorship. 
  • Ability to obtain public trust. 

All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.

This position may be subject to client or government vaccination, policy, or requirements that may change from time to time.

The work location is flexible if the company approves it, except that the position may not be performed remotely from Colorado.

PFS offers a comprehensive benefits package that includes health insurance, dental and vision insurance, flexible spending accounts, disability insurance, life insurance, a retirement plan, paid time off, remote work, and other benefits to accommodate what matters most to you and your family. Learn more about PFS Benefits.

Note: PFS benefits, compensation, and bonuses are subject to eligibility requirements and other applicable plan or program terms.

Job Tags

Full time, Remote work, Flexible hours, Shift work,

Similar Jobs

Sishu Mandarin

Chinese Language Teacher Job at Sishu Mandarin

 ...Sishu Mandarin has been providing Chinese classes to individuals and group classes to Fortune 500 companies since 2016. Thanks to the trust of our students, Sishu Mandarin has become one of the fastest-growing and highest-rated Chinese language schools in New York City... 

Butterfly Effects

Financial Analyst Job at Butterfly Effects

 ...the lives of children and families affected by Autism. The Financial Analyst (Accounting & FP&A) role at Butterfly Effects is a highly...  ...1(k)~ PTO and Holidays ~ Work from home policy (up to 15 remote days annually) What do you bring to the role? Bachelor... 

Class A Jobs 411

CDL-A Local Truck Driver - Brattleboro, VT Job at Class A Jobs 411

 ...CDL-A Local Truck Driver Daily Home Time $90,000+/Year Pay Range: $0.53$0.61 CPM (activity-based pay) Estimated Annual Earnings: $90,000+ (W-2; not guaranteed) Home Time: Daily Schedule: 5-day workweek | 6th day optional Equipment... 

Paragon

CDL and Non CDL Local Delivery Truck Driver Job at Paragon

Earn Up to $83,000 Expected First Year earnings + Full Benefits Depending on Class of License. Hiring all Driver Classifications. Drive Forward into a New Career with FreshPoint Pittsburgh, A Sysco Company. 173 Thorn Hill Drive Warrendale, PA 15086 Be Home Daily...

Lion Freight Systems Inc

Dry Van/Reefer OTR Truck Driver Job at Lion Freight Systems Inc

 ...CDL-A Drivers Wanted Dry Van & Reefer OTR. Were bringing on experienced CDL-A drivers to cover Midwest, East Coast, and Southern lanes, offering...  ...9 position. Youll be assigned a 20202025 automatic truck from Volvo, Freightliner, Peterbilt, Kenworth, or...