Job Description

Our client is seeking a Senior Administrative Assistant who will provide administrative services to the CFO, VP, Sales, and other members of the senior leadership team. This role will interact with key constituents including senior leadership, customers and suppliers and other company leadership.

The ideal candidate will be a self-starter, team-oriented, and competent at multi-tasking. The candidate will demonstrate independent judgment and strong organizational skills. This is a highly visible role, one that requires a high degree of confidentiality and discretion. The ability to adapt to constantly changing demands, take on new and unfamiliar tasks, and work collaboratively with others is critical. Finally, this role requires flexibility to adapt to schedules given the pace of activity as well as the support for a global team across multiple time zones.

Responsibilities

• Provide Administrative Support to Sr. Executives ranging from extensive calendaring (work and personal), meeting schedules, expense reporting, maintaining accurate contacts database. This includes screening and validating the need to schedule appointments.
• Monitor, screen and respond as appropriate to Executive’s incoming correspondence including voicemail, email, and flag important and urgent items for attention.
• Organizing domestic and international travel arrangements for the Executive and/or team members.
• Assist with, and when necessary, coordinate quarterly Town Hall meetings, vendor/annual conferences, company meetings and events.
• Responsible for running personal errands
• Other duties as assigned

Qualifications

• Associate degree in Business, Administration, Office Administration, or related area; Bachelors’ degree preferred.
• 3+ years of experience as an Administrative Assistant to senior level executives in a large, complex organization
• Understanding of travel and expense systems
• Strong written and verbal communication skills
• Intermediate knowledge of Microsoft Office products, including PowerPoint and Excel; demonstrated PC skills.
• Professional, polished and willing to provide the highest level of customer service at all times.
• Strong and effective written and verbal communications skills.
• Proven ability to handle confidential information with discretion. Sound judgment and integrity.
• Strong analytical and problem-solving skills.
• Evidence of “big picture” perspective and ability to balance competing priorities or conflicting demands.
• High level of initiative, effort, leadership, and commitment towards completing assignments efficiently and anticipating executive needs.
• Excellent interpersonal skills; sensitivity to needs of others
• Ability to use innovation and initiative to handle and prioritize multiple task, competing tasks and responsibilities in a fast-paced environment. Flexible and adaptable to change. Ability to perform well under pressure and meet deadlines.
• Proven time management and organizational skills. Mastered managing multiple priorities and meeting target dates. Ability to understand the interdependencies of key stakeholder interactions and create an appropriate level of urgency based on their inquiries.
• Ability to solicit cooperation and action from others throughout the organization.
• Ability to work independently or within a team environment – balance of task and team.
• Thrives in a fast-paced, collaborative environment, efficiently works under pressures, within deadlines or other time essential constraints.
• Excellent communication skills, both written and verbal, to clearly and concisely communicate to all levels of the organization.
• Strong work ethic and an ability to excel within a rapidly changing and growing organization.

Location

• Vernon Hills, IL

Employment Type

• Contract to hire

Compensation & Benefits

• Hourly Range: $30 - $32
• Medical and Dental Insurance
• Paid time off
• 401k (after 90 days)

About Ventura Solutions

Ventura Solutions is a reputable end-to-end medical device and combination product consulting, staffing, and training firm. With our deep industry expertise spanning medical devices and combination products, coupled with an outstanding talent pool, we stand out as the preferred option for a diverse array of projects. On the consulting side, we integrate seamlessly into your team and manage small to complex Statement of Work (SOW) projects. On the staffing side, we help source, screen, and on-board reputable employees to fill temporary, temp to permanent, and permanent job openings. We accelerate product development, keep products compliant, and help build great organizations. For more information, visit us at

Equal Opportunity Employer Minorities/Women/Veterans/Disabled

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